The Station makes an ideal location for faculty/staff retreats, reunions, weddings, conferences, and other various groups. Conservation organizations, university departmental retreats, and a variety of other organizations have enjoyed our hospitality in the past.
Group organizers must coordinate reservations and room assignments, and handle all payments. Feel free to contact our Group Coordinator at firstname.lastname@example.org to make arrangements for your visit, or call the office at 520-558-2396.
Individuals are housed in our new dorm rooms or may request private accommodations, if available. All group housing rates include three meals each day, and sack lunches may be provided with advance notice. If participants in your group would like coffee before breakfast, you may arrange this in advance, as well. Coffee will be available on the dining porch early in the morning, as the dining room is not open until breakfast. Coffee break refreshments can be arranged (for a fee) at 10 a.m. or 2 p.m., or both times. Smoking is prohibited in all buildings on station grounds.
Your participants should be aware telephone service to the Station is limited to use of a calling card (sold in the Main Office or Nature Shop). Additionally, they may want to arrange to have the person call them back (520-558-2381) to save minutes on the card. Guests cannot be reached through the main Station number (520-558-2396), except in real emergencies.
Internet: The labs are wired for ADSL, and wireless is available in most station locations. Participants are welcome to bring their laptop or use our computer room, as email is the best form of communication at the SWRS.
In order to welcome and briefly introduce the Station to your participants we ask that you arrive by 4:00 p.m. We are happy to provide a brief introductory talk to the group about the Southwestern Research Station, if you so desire and advance notice is given.
For Tour Groups wishing to use the station, please see Tours located at the top, left portion of this page.
RATES - per person
All rates come with meals during the season, 1 March - 31 October
*Groups larger than 60 people should call for rate information and special needs.
|Lodging With Meals|
|Private Dorm (if available)||$72.00|
|Shared Room w/kitchenette (if available)||$80.00|
|Private Room w/kitchenette (if available)||$120.00|
|Under 4 years||FREE|
1 A limited number of campers are allowed on station grounds; call to check on availability. Campers must bring their own sleeping linen and towels.
Group organizers are asked to pay for the entire group with one check or a credit card. Individual, personal checks from group members are not accepted. With prior approval from and at the discretion of the SWRS, individuals in groups may pay fees using Visa, MasterCard, traveler's or cashier's checks.
A deposit of $40 per person is due 60 days prior to the scheduled group arrival date. With a 30 day notice of cancellation, $20 of the individual deposit will be refunded to the group organizer. With less than a 30 day notice of cancellation, none of the $40 per person deposit will be refunded. The remaining balance is due the day the group arrives. All participants must be housed at the Station.
CONFERENCE ROOM RATES
For groups not staying at the Station but looking for a place to gather (i.e. lectures, workshops, meetings), the Conference Room can be rented, when available, for $150 per day.
DEPOSIT IF RESERVING ENTIRE STATION
A $500 deposit may be required when groups ask to reserve the entire Station. If the reservation is cancelled with more than 60 days notice, $250 will be refunded. If the reservation is cancelled with less than 60 days notice, there will be no refund.